USA Track & Field - New England Association
Board of Governors Meeting
Conference Room at Witmer & Hale
60 State Street, Boston, MA
December 16, 2013
Meeting called to order at 7:15 PM. Secretary determined there was a quorum present.
Welcoming remarks from Mr. Derderian welcomed the Board to the office at 60 State Street, thanking Mrs. Park. Tom mentioned that the sanctioning of snowshoe races was brought up at the national convention. Stephanie Hightower came into the MUT meeting and helped to clear it up. There may not be any insurance obstacles preventing us from doing that and it is something to explore. There is a market for it.
It was at the convention that Tom also pitched his massive online track meet idea to Max Siegal.
Tom restated a prior goal of wanting to double membership; turning financial capital into human capital, but without hiring full time help.
The main goal of the meeting tonight was to go over rough budgets and gain an understanding of them, then discuss later to iron out any flaws and finalize.
The IT Band, led by Robert Cipriano, should be performing.
Tom would like website to show visible signs of change by end of year.
Final slate was determined (by membership vote) to be:
D. H. Jones 10 miler, Amherst, MA, Feb. 23, 11 a.m.
New Bedford Half Marathon, New Bedford, MA Mar. 16, 11 a.m.
An Ras Mor 5 km, Cambridge, MA, Mar. 30, 9:30 a.m.
Ribfest 5 Miler, Merrimack, NH, Jun 15, 9:15 a.m.
GMAA Labor Day 15 km, South Burlington, VT, Aug. 31, 9 a.m.
Lone Gull 10 km, Gloucester, MA, Sept. 14, 9 a.m.
Manchester City Marathon, Manchester, NH, Nov 2, 8:50 a.m.
Issues with the voting process were discussed. There were also a couple of questionable votes that were sent to Steve Vaitones, who cleared them up without exception.
Changes to the 11/4/13 minutes were discussed, made. Motion to accept updated minutes, seconded. Passed with a unanimous vote.
Tabled until January meeting in Mr. Peckiconis’ absence. The secretary stepped in and read a prepared statement from the Treasurer but no vote was held.
Per Mr. Cakouros, a roundtable XC meeting coming up to discuss participation and how advertising affects it. Participation at the bigger races was about what was expected. The Boston area seems to be the strong area. Races away from that central location don’t draw as well. Mr. Cakouros was very impressed with the way the Club National XC championships were put on.
Per Mr. Kirsch, the Loon Mountain race (July 6th) will be the national championship race in 2014. Paul is doing informal surveys to see if people want to do Pack Monadnock or Bretton Woods. Thinking about changing Mtn Goat status to only needing 6 out of 7 races.
RI 6 Hr was a bit disappointing as far as USATF member participation. Paul is working with another person to see if we can put together an actual USATF-NE Championship.
Money for ultra championships being tentative, the budget should be very similar to last year.
Mrs. Wade talked about lowering standards and awarding cash for second place.
Coaches wanted a heads-up about when the faster races would be.
Regarding the Performance List, there is a need to do a better job of promoting it so the work is worth it.
There is potential to revive the NY/BOS dual meet, maybe in a meet this year indoors. Someone proposed having a masters session or masters day as part of that meet.
A rough draft of the budget report was submitted to the board.
Lisa Doucett spoke about the budget, specifically prize money. Typically prize money for teams is set aside from the budget, with about $7,000 set aside last year. Iron runner jackets are budgeted ($40 each, budgeted for 70 and 65 were ordered). Budget looking to be a little over $20,000. Considering setting aside $2,400 for an LDR assistant for 12 months ($200 per month).
Tom spoke about enlisting Steve Flanagan to help sell the Grand Prix to a potentially big sponsor.
Justin Kuo spoke about wanting to alternate championship between New England and St Louis. We have the Can-Am here in East Boston on alternating years. In off years we could host the 1 hour championship.
Will be asking for a budget of about a thousand dollars, mainly for the one hour championship (bringing in judges, etc). Thinking about a 10k/20k championship held at the East Boston stadium.
It was determined that the next meeting will be on January 6th to put us back on the regular first Monday of the month schedule.
Motion to adjourn. Seconded, passed. Meeting adjourned at 9:01 PM.