USA Track & Field - New England Association

Board of Governors Meeting

Maloney Hall

Boston College

January 6, 2014

Present:        Tom Derderian, John Oleski, Mike Travers, Lisa Doucett, Eric Ashe, Amanda Wright, Stephen Peckiconis, Justin Kuo, Steve Vaitones and Steve Viegas

Cellphone:        Jason Cakouros, Alison Wade and Jim Garcia

(There was no teleconferencing equipment on premises.  Those who participated by phone did so through separate cellphones which were put on speaker.  Some discussion of association business took place before a quorum was reached.  However, there was a quorum present for all the reported votes.)

Treasurer’s Report:  Stephen explained that he had no current report.  He answered a number of questions about the association business.

Budget:  Tom Derderian outlined his vision of the budget process.  A debate ensued about the process.

Masters Throws National Championships:  Before taking up the sports chair budgets, Mike Travers asked for a vote on the associations support for the Masters Throws National Championships to be held at Holy Cross this summer.  Twilight Throwers will handle most of the logistics of the meet.  He estimated that 12 to 15 officials will be needed.  Most of the applications will be processed online.  Approximately 15 mail-in applications will have to be processed.  He seeks $3,500 to advance for expenses.  He anticipates that advances will be covered by income.

MOVED:  That the Association support Twilight Throwers in its bid for the Masters Throws National Championships with an advance of $3,500 (budget neutral) and approximately 30 hours of Steve Vaitones’ time.  Passed: 11-0-0

LDR:  Lisa presented the LDR Committee’s budget in writing and verbally. A discussion ensued.

MOVED:  That the Association approve the $27,000 budget as set out in the written presentation.  Passed 11-0-0

Track & Field:  Alison distributed a written budget proposal.  A discussion ensued.

MOVED:  That the Association approve the $12,000 budget as set out in the written presentation, including outdoor travel stipend and committee meeting expense which will be specified and adjusted later.  Passed 11-1-0.

Masters Track & Field:  Mike Travers distributed a written budget proposal which estimates income and expenses, showing a profit of approximately $20,000, most of which is attributable to the National Masters Indoor Championships.

MOVED:  That the Association approve the budget showing a profit of approximately $20,000 as set out in the written presentation, including outdoor travel stipend and committee meeting expense which will be specified and adjusted later.  Passed 12-0-0.

Oregon Project:  The board discussed the upcoming 3 meets in which the Oregon project will be participating.  It discussed the possibility of selling the USATF brand at the meets.  It was agreed that a table would not be welcome but that an appropriate poster might be acceptable.

Background Screening for Youth Coaches:  Steve Vaitones talked about the need to have youth coaches screened and how we might help.  It was suggested that subsidizing the membership and reimbursing the screening fee would increase the number of screened youth coaches.

MOVED:  That the Association approve reduce the membership fee for coaches in exclusively youth clubs from $30 to $15 (requiring a paper membership application submitted by the office) and reimburse said coaches the $8 background check fee for up to 6 coaches per club..  Passed 11-0-1.

Awards Banquet:  Jim reported that he had a current count of 144 and that all pieces were in place for a successful banquet.  Jim has some concerns about the conflict with the Patriots playoff game.

John Oleski moved to adjourn.  Mike Travers seconded the motion.  The board adjourned at 8:55 PM

                                                Respectfully submitted,

                                                Stephen G. Viegas, Secretary pro tem