1. Club members; which shall consist of bona fide New England amateur sports organizations active in Athletics. The Board of Governors shall establish procedures for the admission of member clubs. Dues shall be current, i.e., paid within the prior twelve months, for a member club to be in good standing.
2. Individual members; which shall consist of athletes, coaches, officials, administrators or any individual interested in Athletics and with current membership in USA Track & Field New England. Individual members shall have no dues obligation other than the annual membership fee.

1. Voting and voter criteria
   1. All club members and all individual members of the Association are eligible to attend meetings and vote. Every voter, whether voting as an individual member or as the representative of a club member, must be a minimum of age eighteen (18) on the day of the meeting.
   2. Every individual member and every club member shall have one (1) vote. One (1) person shall cast only one (1) ballot; there shall be no proxy voting.
   3. Every officer and sports comimttee chairperson of USA Track & Field - New England shall have one vote.
   4. Voting membership deadline: Except for renewals from the previous year, individuals must be members in the month which ends more than one full month preceding the meeting (e.g., if the meeting is held at any time in September, the membership must be processed by July 31)
   5. Current employees (working within the past ninety days) of USA Track & Field - New England shall have voice but no vote at meetings. Employees shall not participate in any part of an election process.
   6. The voting criteria set forth in this paragraph shall be effective for all meetings of the Association and all meetings of Sport Committees of the Association.
2. Election procedures.
   1. Election notice must be distributed by mail, email, newsletter, or Association website at least 30 days prior to the meeting. If information on the meeting is published on the website, then a mail, email, or newsletter notice must be used to inform members on where to find the information. The initial election notice must be sent by means under which it will arrive at least thirty (30) days prior to the beginning of the elections process. Any notice of a meeting change or a change in the election process must be issued or posted on the Association website at least fourteen (14) days prior to the meeting.
   2. A Nominating Committee may be appointed and nominations may be made in writing prior to the meeting. Nominations also may be made from the floor during the meeting. A candidate must be a member of the Association and must be at least 18 years of age on the day of the meeting. A candidate needs one (1) nominator and one (1) seconder, both of whom must be members.
   3. Credential disputes must be resolved before the election process is started with nominations and/or the report of the nominating committee
   4. Uncontested elections may be voted by acclamation. A secret ballot must be used for contested elections.
   5. The president and secretary of the Association must be elected by a majority of the ballots cast. If a run-off election is necessary, the notification requirement shall be the same. For other eleted positions other than national delegates, a plurality may be accepted, except in the first round of voting.
   6. National delegates shall be elected at the annual meeting of members. A plurality vote may be accepted for election. If a vacancy shall occur during the term of a national delegate, the president may fill such vacancy by appointment.
3. Counting of ballots A panel of at least three individuals, one of whom must be an athlete, shall count the ballots and sign the tally. All panel members must be of voting age. The panel shall not include any individual who is a candidate for a contested office. The panel may consult as necessary with the chairman, secretary, and/or parliamentarian (so long as they are not candidates for contested offices) on procedural matters.
4. Committee Chairs
   1. All committee chairs, whether elected or appointed, must be at least 18 years of age and members of the Association. Chairs shall be elected or appointed for specific terms which are determined prior to the voting for the position.
   2. Date, time and location for the election of sport committees shall be set separately from the general election, and shall be advertised to all member organizations in the Association active in the discipline. The election may take place at the posted time on the same date and at the same location, immediately following the general election.

1. At all meetings of USA Track & Field - New England the order of business is as follows: Roll call of delegates, minutes of the preceding meeting, Treasurer's report, reports of other officers and committees, unfinished business, action on proposed amendments, new business, election of officers (at annual meeting in even-numbered years), and adjournment.
2. The current Robert's Rules of Order are the general rule of order, except when they are in conflict with the provisions of these By-Laws in which case these By-Laws shall prevail.
3. The Secretary shall, within twenty (20) days following a meeting, mail a copy of the minutes thereof to the Secretary of USA Track & Field and each Member Club of the Association, and post a copy in the USA Track & Field - New England office.

1. President. The President shall preside at all meetings of the Association and shall be an ex-officio member of all committees.
2. Vice-Presidents. The Vice-Presidents shall perform such duties as shall be assigned to them by the President.
3. Treasurer. The Treasurer shall receive and account for all funds of the Association.
4. Secretary. The Secretary shall make proper arrangements for keeping the records of the Association, conducting all official correspondence of the Association and issuing official notices of all meetings of the Association.

The Board of Governors may maintain an office from which the association conducts business, and hire full or part time employees as it deems necessary. All such employees must keep the Board informed of any conflicts of interest which may arise in the course of their employment.

A Managing Director (hereafter Director) may be hired to conduct the business of the association under the direct supervision of the President. The Director shall report to the Board of Governors monthly or more often if so requested.

The Director shall be reviewed, at minimum, annually by the Board of Governors. The Director shall have voice but no vote at any meeting of USA Track & Field - New England. The Director may not serve as an officer of the Association. The Director may serve as a delegate to the annual USA Track & Field National Convention.

1. Sport Committees. The Sport Committees are: racewalking, cross country, track and field, youth athletics, masters long distance running, masters track & field, men's long distance running and women's long distance running, mountain & trail running.
   1. Duties and Responsibilities. Each Committee:
      1. Has jurisdiction over annual Association championships in the particular sport it controls, and shall institute, locate, conduct, and manage all such championships as deemed best by the Board of Governors and in accordance with the By-Laws of USA Track & Field.
      2. May award championship events not only for the current year but for two additional years.
      3. Has full power and authority to make allotments for expenses of athletes and teams taking part in the championship with funds appropriated for that purpose.
      4. Has power to appoint subcommittees, whose members need not be members of the committee, to manage but not conduct the various championships.
      5. Approves the entry blank to be used for any Championship, and determines eligibility for championship in the sport it controls. Gives thirty (30) days notice of any championship to all member clubs.
   2. Make-up. The chairperson of each Sport Committee shall be elected annually at the annual meeting of the Association. The committee shall be constituted as follows:
      1. The elected chair
      2. One (1) representative of each club member of the Association. The president of each member club shall inform the Association Office of their representative's name no less than 24 hours prior to the meeting
      3. Three (3) individual members active in the particular sport discipline and not affiliated with a club member. These individual members shall be appointed by the President
      4. Twenty (20) athletes active in the particular sport discipline. These athletes shall be appointed by the President and the particular Sports Chair. This requirement shall not apply to youth athletics.
2. Administrative and Special Committees. The President of the Association may appoint such administrative or special committees as are deemed advisable to further the legitimate interests of the Association, or as directed by the annual meeting of the Association or the Board of Governors.

1. Any registrant may file a written grievance with the Secretary pertaining to any matter within the cognizance of the Association and/or alleging a violation of any provision of these By-Laws, or the Amateur Sports Act of 1978, or the sports rules governing Athletics. If it is required that a complaint be heard by a Grievance Committee, as provided in section (D) of this Article 15, a $10 filing fee must accompany the formal complaint.
2. Any grievance or complaint shall be signed under oath and shall allege with particularity the nature of the grievance and/or each claimed violation of the aforementioned documents by reference to specific sections thereof, stating in concise language how, when, and where the alleged violation occurred. The factual allegation shall be set forth in numbered paragraphs, each paragraph containing a single factual allegation.
3. Upon receipt of a grievance or complaint, the Secretary shall refer it to the Sport Committee for the sport involved, or, in the case of more generalized grievances or complaints, to the Board of Governors. Every effort will be made to resolve the grievance or complaint at the committee level through informal means.
4. In the event that the member filing a grievance or complaint is not satisfied with the resolution of the matter reached by informal methods, he may request a hearing, whereupon the President shall promptly appoint a Grievance Committee consisting of at least three (3) members of the Board of Governors, none of whom shall have an interest in the subject matter of the grievance or complaint, to hear evidence, make findings of facts, and adjudicate the issues raised.
5. At any hearing conducted pursuant to the foregoing section (D), all interested parties shall have the right to counsel, to present evidence in support of or in opposition to the grievance or complaint, to cross-examine witnesses, and to present such factual or legal claims as will support their positions. A summarized record of the proceedings shall be made by the hearing panel. The rules of evidence shall not be strictly enforced. The hearing panel shall expeditiously conduct the hearing and report its findings of fact and conclusions to the Board of Governors and all interested parties.
6. Fair notice of an opportunity for a hearing shall be accorded to any amateur athlete, coach, trainer, manager, administrator, or official before the Association declares such individual ineligible to participate in any amateur athletic competition.

1. Fiscal Year. The fiscal year of the Association is January 1 through December 31.
2. Bonds. Corporate fidelity bonds may be obtained at the expense of the Association in a form and amount approved by the Board of Governors indemnifying the Association against losses resulting from infidelity, defalcation, or misappropriation by officers, employees, or agents of funds, property, or assets owned by or under the control of the Association.
3. Bank Accounts and Depositories. The Board of Governors may from time to time as necessary, designate depositories for the funds, property, and assets belonging to or under the control of the Association. Funds on deposit in banks can be withdrawn only by voucher check upon the signature of the Treasurer or President, or such other officer or officers as shall be designated by the Board of Governors.
4. Auditor and Audit Report. The Board of Governors shall at the beginning of each fiscal year, select an independent auditor to examine the books and financial records of USA Track & Field - New England for the prior fiscal year. After completing this examination, the auditor shall submit his report to the Board of Governors and a copy of the report must be made available for each member of the Association as soon thereafter as reasonably possible, and in any event prior to the next ensuing annual meeting.

1. The articles may be amended at any meeting of the Association by a two-thirds vote, provided that notice of the proposed amendment has been submitted in writing to the members of the Association at least thirty (30) days prior to the meeting.
2. Amendments to these Articles may be proposed by any member, and, if not proposed by the Law and Legislation Committee, must be submitted to the Chairman of such committee at least ninety (90) days prior to the meeting for proper review and submittal to the members of the Association.