Sanctions and Event Insurance
What is a sanction?
A USATF sanction is an official designation issued by USATF,
through a local Association, which approves and licenses the
holding of a competitive track & field, long distance
running or race walking event in the United States. The
sanction is also a contract, which evidences the event's
commitment to follow national and international rules and
regulations of the sport and to provide a safe environment
for the participants and spectators. Once the event has
satisfied the sanction requirements, the event's application
for sanction is approved.
Sanction Objective: A safe and well managed athletic event.
The sanction is an agreement between an event organizer and
USATF to ensure that the event is properly conducted. This
includes the requirements for:
Providing appropriate safety and medical precautions to
protect the welfare of athletes and spectators
Safeguarding the athletesâ amateur status and
Compliance with USATF rules (as well as International rules for
Elite Sanction events)
Appropriate provisions for validation of records
A Waiver and Assumption of Risk clause in the
event application, to be acknowledged and signed by each
- General Liability Insurance Coverage. A USATF sanction
provides $2,000,000 in general liability insurance coverage. The insurance
becomes effective when the sanction is approved and includes most pre-race
and post-race activity. The policy covers the event organizer, sponsors, participants,
volunteers, facilities, and the community in which the event takes place.
The approved copy of the sanction form serves as proof of insurance.
- Certificates of Insurance. Requests for certificates of
insurance, showing insurance coverage and/or naming a third party as additional
insured, should be submitted at least four weeks prior to the event. ALSO:
It is recommended that the event organizer request certificate of insurance
from its vendors and sponsors, naming the "event organizer" as an
- Authority within the rules of the sport to pay prize money to participants
of the event. NOTE: an Elite Sanction Addendum must be completed
for events that offer any one prize of $500 or more (see other restrictions
under Sanction Instructions).
- Recognition of state and national records.
- Protection and certification of athlete eligibility and permission
to invite international athletes.
- Enforcement of the rules of the sport in dealing with athletes,
and support in cases of dispute.
- Calendar Promotion in the USATF online calendar, highlighted to
distinguish them from non-sanctioned events.
- Assistance from your full-time staffed USATF - New England office.
USATF New England sanction fees
There is a national fee covering the insurance, and a
local fee which varies by association. The total fee is based
on the number of finishers in the event, and needs to be paid
up front based on an estimate of the number of finishers. Fees
will be refunded if numbers are lower, and must be paid up if
estimates were low.
Fees have remained the same for four years, an indication of the attention paid to safety and liability concerns by event directors.
The fees for events sanctioned in the New
England Association are as follows:
15001 and over:
Fees for certificates of insurance
IMPORTANT: a late fee is charged for requests received
less than five (5) business days prior to the date needed.
Payment is due with request! The late fees are as follows:
$20 per certificate for requests received less than five
(5) business days prior to the date needed
$40 per certificate for requests received less than two (2)
business days prior to the date needed. Certificates needed
in less than 24 hours cannot be guaranteed.
The most current versions of sanction forms are all found at the New England page at the USATF national website. Please use those forms and not older versions.
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